01
Channel product mapping
Map each channel product to the matching product in your warehouse, so orders imported from a channel resolve to the right items before anything is packed.
StoreX · Retail Management
Qgenx StoreX - Retail Management Software
Online orders, store supply and retail reconciliation, kept as two clear tracks.
StoreX gives online-order teams a packing-and-shipping back office and store-supply teams a scan-built supply and reconciliation workflow. One channel or many: each channel has one or more stores. Each track has its own screens, so nothing is blurred.
Standalone · GST-aware where relevant · Pilot before rollout
01 · Store sales order
02 · Scan and pack
03 · Invoice
04 · Receive and adjust
05 · Sales and month-end
StoreStore 04
RouteStore supply
StatusOpen
StatusIllustrative figures
Store 04Store
- 09:04Uploaded straight into a sales orderDone
- 10:16Each step feeds the nextReady
- 11:28Dispatch to the storeNext
Illustrative figures · illustrative
BoxesScanned
CompleteYes
IndentRaised
StatusIllustrative figures
ScannedBoxes
- 09:04Every box scannedComplete
- 10:16Barcodes checkedDone
- 11:28Packing indentRaised
Illustrative figures · illustrative
NumberedBy year
Packed orderInvoiced
E-way billAdded
StatusIllustrative figures
By yearNumbered
- 09:04Invoice made for the packed orderDone
- 10:16Numbered by financial yearDone
- 11:28E-way bill numberAdded
Illustrative figures · illustrative
ReceivedYes
Short and excessRecorded
AdjustmentApplied
StatusIllustrative figures
YesReceived
- 09:04Purchase order receivedDone
- 10:16Only short and excess in stockRecorded
- 11:28Stock adjustment appliedStore 07
Illustrative figures · illustrative
Daily salesReduce shelf stock
Closing stockReconciled
AnalysisBy store
StatusIllustrative figures
Reduce shelf stockDaily sales
- 09:04Sales reduce shelf stockDaily
- 10:16Month-end closing stockReconciled
- 11:28Goods returnsRecorded
Illustrative figures · illustrative
Capabilities
What StoreX does today.
Each capability is traced to the working product. The panel on the right shows a real label from the screen where it appears.
02
CSV order import and batches
Bring channel orders in from a CSV file and group them into batches. A batch moves through allocation and packing together, so it can be worked and checked as one unit.
03
Packing by tracking number or barcode
Packers verify each parcel by tracking number or product barcode before it closes. Labels can be reprinted when one is damaged or lost.
04
Shipment documents and manifests
Uploaded shipment PDFs are mapped to the right shipment, so each parcel carries its own document. Manifests can be printed for the courier handover.
05
Return registration and goods return
Register a return and verify the product by barcode, so what was actually received is recorded. Goods returns are kept as a movement in the store record.
06
Scan-built store supply
Barcodes and sales orders are scanned into boxes. The packing indent is raised only after every box is complete, so supply and its packing record stay in step.
07
Invoices generated
Each invoice is made for the packed order and numbered by financial year. The channel PO is updated first, then the invoice is generated, and the e-way bill number is added to it.
08
Store receiving and GRN scanning
Stock moves from the warehouse to every store. The store receives the goods and scans them, and the GRN number is updated once scanning is complete at that store.
09
Discrepancies generated
Short and excess are recorded as discrepancies against the delivery, and only those quantities change the store stock. The adjustment is applied to the store that received the goods.
10
Shop-floor display
Once received, items go to the shop floor and are displayed. Each display image is linked to the specific store, or captured and updated inside StoreX.
11
Current stock availability by store
See the stock currently available in each store after receiving, daily sales and adjustments. The figure follows those movements rather than a number typed in later.
12
Sale reconciliation and sales reports
Provisional sales are matched with the month-end sales files. A re-upload replaces that day’s sales instead of adding to them, and monthly sales reports by store follow.
13
Inventory reconciliation
Closing stock is reconciled every month, store by store, with stock-to-sale ratios by channel, store, category, size, colour, zone and state, so month-end differences are found, not assumed.
14
Credit notes and debit notes
Store-level credit notes and debit notes are generated from the month-end reconciliation, so every difference leaves a clear trail from the reconciliation to the note.
15
Employee attendance
Employee records, manual attendance and a Telegram check-in feed attendance reports for each store. We explain the limits of the check-in in the demo.
The business problem
StoreX removes these problems.
Three operating problems this product is built for. Each one is answered by a capability on this page.
01 StoreX
Online orders need verified packing and labels
Tracking-first and barcode-first packing, with label reprint.
02 StoreX
Orders from channels need batching and packing
CSV order import, batches and packing verification.
03 StoreX
Month-end stock and sales do not agree
Month-end reconciliation, with store-level credit and debit notes.
The workflow
From first step to finished record.
Five steps, in the order the work happens.
- 01Store sales order
It starts with a store sales order. Sales orders are uploaded straight into a sales order record.
- 02Scan and pack
Barcodes and sales orders are scanned. The packing indent is raised once every box is complete.
- 03Invoice
The invoice is made for the packed order, numbered by financial year. The e-way bill number is added to the invoice.
- 04Receive and adjust
Purchase orders are received store by store. Only short and excess are recorded in stock, and the stock adjustment is applied to the store.
- 05Sales and month-end
Sales reduce the stock on the shelf each day. Closing stock is reconciled every month, with stock-to-sale ratios by channel, store, category, size, colour, zone and state.
StoreStore 04
RouteStore supply
StatusOpen
StatusIllustrative figures
Store 04Store
- 09:04Uploaded straight into a sales orderDone
- 10:16Each step feeds the nextReady
- 11:28Dispatch to the storeNext
Illustrative figures · illustrative
BoxesScanned
CompleteYes
IndentRaised
StatusIllustrative figures
ScannedBoxes
- 09:04Every box scannedComplete
- 10:16Barcodes checkedDone
- 11:28Packing indentRaised
Illustrative figures · illustrative
NumberedBy year
Packed orderInvoiced
E-way billAdded
StatusIllustrative figures
By yearNumbered
- 09:04Invoice made for the packed orderDone
- 10:16Numbered by financial yearDone
- 11:28E-way bill numberAdded
Illustrative figures · illustrative
ReceivedYes
Short and excessRecorded
AdjustmentApplied
StatusIllustrative figures
YesReceived
- 09:04Purchase order receivedDone
- 10:16Only short and excess in stockRecorded
- 11:28Stock adjustment appliedStore 07
Illustrative figures · illustrative
Daily salesReduce shelf stock
Closing stockReconciled
AnalysisBy store
StatusIllustrative figures
Reduce shelf stockDaily sales
- 09:04Sales reduce shelf stockDaily
- 10:16Month-end closing stockReconciled
- 11:28Goods returnsRecorded
Illustrative figures · illustrative
Who it is for
Five roles, what changes for each.
Each role has its own job in the product and a clear gain from it.
Packer
Verifies each parcel by tracking number or barcode.
Wrong items stopped before dispatch.Store supply clerk
Scans goods into boxes for a store.
One scan updates three records.Returns clerk
Registers and verifies returned products.
Returns that are recorded, not remembered.Retail finance
Matches provisional sales with month-end files.
Store credit and debit notes on record.HR admin
Keeps employee records and attendance.
Attendance reports without paper.Good to know
What we do not claim
StoreX is not a public storefront, a marketplace API connector, a payment processor or an accounting ledger. The online and store tracks keep separate stock structures, and automatic synchronisation between them is not offered.
We would rather you hear this in the first conversation than find it later.
Typical first pilot
One team, one location, one month
- A real batch imported and packed
- Return handling tested on a few cases
- A store’s month-end matched
- Rules adjusted before widening
Scenarios
StoreX in practice.
Seven situations this product is built for.
Pack what was ordered
Parcels left with the wrong item. Tracking-first packing checks the scan before the parcel closes.
- Scan verification
- Label reprint
- Fewer wrong parcels
Documents with the parcel
Shipment PDFs were attached by hand. Mapping documents to shipments gets the right one on the right parcel.
- PDF mapping
- Manifests
- Less searching
Returns that are checked
Returns were accepted by sight. Registration with a barcode check records what actually came back.
- Barcode verification
- Return record
- Reportable
One scan updates three records
Supply used to be keyed into the order, the pickslip and the packing list. Scanning updates all three together.
- Scan-built supply
- Box records
- Fewer re-entries
Month-end that matches
Differences between provisional and final sales surfaced late. Reconciliation produces store credit and debit notes.
- Month-end import
- Store-level notes
- Discrepancy trail
Attendance without paper
Store attendance was on paper or chat. Manual attendance and a Telegram check-in feed the reports.
- Employee records
- Manual correction
- Attendance reports
Stock on the shelf matches the books
Shelf counts and the record drifted apart. Discrepancies are recorded at receiving, and the shop-floor view shows what is displayed.
- Discrepancy record
- Shop-floor display
- Current stock
Where it fits
Six industries that use it.
Warehousing & FulfilmentOnline orders need verified packing and labelsEcommerce & Marketplace SellersOrders from channels need batching and packingSupermarkets & GroceryStore supply and month-end reconciliation.FMCG & DistributionOutward dispatch with manifests.Cosmetics & LifestyleOnline orders packed by barcode.
StoreX questions
Quick answers.
One open at a time. The full list has 35 questions.
What is StoreX?
StoreX is QGenx’s retail operations system. It has Online Operations for channel orders and packing, and Store Operations for store supply and reconciliation.
Why two tracks?
They solve different problems and use different stock structures. We keep them separate so each stays clear.
Is StoreX an online store?
No. It is a back office for orders you already receive, not a storefront.
Does it connect to marketplaces directly?
Orders come in by CSV. Direct marketplace API connection is not part of the current offer.
Is it an accounting system?
No. It reconciles retail quantities and creates credit and debit notes, but it is not a ledger.
Who is StoreX for?
Brands with online channels, warehouses and stores that need packing, supply and reconciliation to line up.
Do the online and store tracks share stock?
Their stock structures are separate. Automatic synchronisation between them is not offered.
How does packing verification work?
Packers verify by tracking number or product barcode, and can reprint a label.
What are batches?
Groups of imported orders that move through allocation and packing together.
How are shipment documents handled?
Uploaded PDFs are mapped to the shipment, and manifests can be printed.
QGenx demo
See StoreX on your own workflow.
Tell us about your current workflow, look at the product closest to the problem, and choose a 30-minute slot. A working walkthrough, not a slide deck.
- 30 minutes
- Your workflow, not ours
- No obligation