01
Client records
Save each client once, with their details and tax identifiers, then reuse them on every invoice. Nothing is retyped, so a client’s details match on every document.
Billify · Billing & Invoicing
Qgenx Billify - Professional Billing & Invoice Software
Invoices built from clients and services you already saved.
Billify keeps your clients and billable services in one place, builds the invoice from them, prints it under your brand, and gives you registers and GST reports afterwards.
Standalone · GST-aware where relevant · Pilot before rollout
01 · Choose the client
02 · Add line items
03 · Save as draft
04 · Confirm and print
05 · Report
Clients84
SelectedAcme Retail
GSTINOn file
StatusSaved client
84Clients
- 09:04Acme Retail Pvt LtdSelected
- 10:16Bluebird Stores—
- 11:28Crest Logistics—
Saved client · illustrative
Lines2
Subtotal₹40,000
HSNSet
StatusFrom catalogue
2Lines
- 09:04Implementation support₹25,000
- 10:16Monthly service₹15,000
- 11:28Terms: Net 15Attached
From catalogue · illustrative
GST 18%₹7,200
Rounding₹0
Total₹47,200
StatusEditable
₹7,200GST 18%
- 09:04Draft INV-0187Saved
- 10:16NumberAssigned on confirm
- 11:28ReviewerFinance
Editable · illustrative
StatusConfirmed
Total₹47,200
PrintPDF
StatusConfirmed
ConfirmedStatus
- 09:04Branded layoutReady
- 10:16TermsAttached
- 11:28NumberINV-0187
Confirmed · illustrative
Invoices62
Taxable₹18.4L
GST₹3.3L
StatusIllustrative figures
62Invoices
- 09:04HSN 9983₹11.2L
- 10:16HSN 9987₹7.2L
- 11:28Cancelled1
Illustrative figures · illustrative
Capabilities
What Billify does today.
Each capability is traced to the working product. The panel on the right shows a real label from the screen where it appears.
02
Product and service catalogue
Keep services and products in one catalogue, with service group, billing model and HSN fields next to item numbers and prices. Each invoice line is built from a catalogue entry.
03
Draft, then confirm
Prepare an itemised invoice as a draft, edit or discard it while it is still a draft, and confirm it only when it is right. Confirmation allocates the invoice number.
04
GST breakdown and rounding
Each invoice carries its GST breakdown, and rounding is applied by the document rather than by hand. Tax settings come from your tax master.
05
Numbering you control
Configure the invoice number format and the financial-year context it belongs to. Numbers are allocated when an invoice is confirmed, which helps avoid gaps and duplicates.
06
Copy an invoice
Start a new draft from an earlier invoice. Lines and terms carry over and the document details reset, so repeat billing does not mean rebuilding every line.
07
Branded print and PDF
Print or save a branded invoice as a PDF from the browser, with your company profile, logo and terms on the document. The layout stays the same from one invoice to the next.
08
Register and search
Find any invoice in the invoice register with search and filters. The register is the single list of documents your team and accountant work from.
09
Billing, GST and HSN reports
Reports read from confirmed invoices: billing totals, GST summaries, HSN breakdowns and payment reports. Use them to check figures before they go to your accountant.
10
Manual payment receipts
Record a payment against an invoice and keep it in the receipt register. Billify does not collect payments itself, so receipts are entered as they arrive.
11
Reusable terms
Save standard terms and conditions once and attach them to invoices. Terms stay the same across clients unless you change them for a particular invoice.
12
Company profile and tax masters
Company identity, tax settings and the financial year drive every document. Change them in one place and new invoices pick up the change.
The business problem
Billify removes these problems.
Three operating problems this product is built for. Each one is answered by a capability on this page.
01 Billify
Every invoice restarts from a blank page
Client records, catalogue entries and invoice copy give each new draft its start.
02 Billify
GST and HSN reporting is manual
Reports read from confirmed invoices, with GST and HSN breakdowns.
03 Billify
Invoices for many outlets are prepared by hand
Saved client records and catalogue entries, with invoices built from them.
The workflow
From first step to finished record.
Five steps, in the order the work happens.
- 01Choose the client
Pick a saved client. Their name, address and tax details come with them, so nothing is retyped.
- 02Add line items
Add services or products from the catalogue. Service group, billing model and HSN come from the catalogue entry.
- 03Save as draft
The invoice is saved as a draft. You can edit, copy or discard it until you confirm.
- 04Confirm and print
Confirm to allocate the invoice number, then print or save a branded PDF from the browser.
- 05Report
The invoice lands in the register. GST, HSN and billing reports read from confirmed invoices.
Clients84
SelectedAcme Retail
GSTINOn file
StatusSaved client
84Clients
- 09:04Acme Retail Pvt LtdSelected
- 10:16Bluebird Stores—
- 11:28Crest Logistics—
Saved client · illustrative
Lines2
Subtotal₹40,000
HSNSet
StatusFrom catalogue
2Lines
- 09:04Implementation support₹25,000
- 10:16Monthly service₹15,000
- 11:28Terms: Net 15Attached
From catalogue · illustrative
GST 18%₹7,200
Rounding₹0
Total₹47,200
StatusEditable
₹7,200GST 18%
- 09:04Draft INV-0187Saved
- 10:16NumberAssigned on confirm
- 11:28ReviewerFinance
Editable · illustrative
StatusConfirmed
Total₹47,200
PrintPDF
StatusConfirmed
ConfirmedStatus
- 09:04Branded layoutReady
- 10:16TermsAttached
- 11:28NumberINV-0187
Confirmed · illustrative
Invoices62
Taxable₹18.4L
GST₹3.3L
StatusIllustrative figures
62Invoices
- 09:04HSN 9983₹11.2L
- 10:16HSN 9987₹7.2L
- 11:28Cancelled1
Illustrative figures · illustrative
Who it is for
Five roles, what changes for each.
Each role has its own job in the product and a clear gain from it.
Billing executive
Picks a client, adds lines, saves a draft.
Invoices in minutes, not an afternoon.Finance lead
Confirms invoices and checks the register.
Numbers that line up with GST reports.Agency owner
Copies last month’s invoice into a new draft.
Repeat billing without rebuilding.Accountant
Reads GST and HSN reports.
Reports built from confirmed invoices.Client
Receives a branded invoice as PDF.
Clear terms printed on every page.Good to know
What we do not claim
Billify is not offered as a reconciled receivables ledger, automatic collections or overdue tracking, and recurring draft generation is not promised. Manual payment receipts and payment reports exist; balances are not guaranteed to reconcile across screens yet.
We would rather you hear this in the first conversation than find it later.
Typical first pilot
One team, one location, one month
- Real clients invoiced from drafts
- Printed documents checked with finance
- GST report compared with your own
- Terms and numbering adjusted
Scenarios
Billify in practice.
Seven situations this product is built for.
The next invoice starts from the last
Every month meant rebuilding the same invoice. Copying an invoice into a new draft keeps the lines and terms.
- Copy to draft
- Same terms every time
- Less retyping
Services grouped properly
Services lived in people’s heads. A catalogue with service group, billing model and HSN keeps the lines consistent.
- Catalogue entries
- HSN on every line
- Consistent wording
Numbering that does not drift
Invoice numbers were set by hand and drifted. Configured numbering by financial year keeps them in order.
- Numbering rules
- Financial-year context
- No manual allocation
GST reports without the weekend
GST summaries were built from exported sheets. Reports now read from confirmed invoices.
- GST report
- HSN report
- Filterable
Branded documents, first time
Invoices went out from a word-processor template. The branded print and browser PDF keep the layout fixed.
- Brand identity
- Print and PDF
- Terms attached
Receipts in one register
Payments were noted on chat. Manual receipts attach to invoices and appear in a receipt register.
- Receipt entry
- Receipt register
- Payment report
Clients stay on file
Every invoice starts from saved client and service details, so only the new work is typed.
- Saved clients
- Catalogue lines
- Fewer retypes
Where it fits
Six industries that use it.
FMCG & DistributionInvoices for many outlets are prepared by handWholesale & TradingInvoices repeat the same client and item setupService BusinessesEvery invoice restarts from a blank pageWarehousing & FulfilmentInvoices for handling and storage.Fashion, Apparel & FootwearBranded invoices to wholesale clients.Wholesale & TradingRepeat invoices from one template.
Billify questions
Quick answers.
One open at a time. The full list has 35 questions.
What is Billify?
Billify is QGenx’s invoicing product for client-based billing: saved clients and services, draft and confirmed invoices, branded print, and billing and GST reports.
Who is Billify for?
Service businesses, agencies, consultants and any team that issues itemised GST invoices to a set of clients.
Is Billify an accounting package?
No. It prepares invoices, registers and reports. It is not a general ledger.
Can I bill for goods as well as services?
The catalogue holds products and services, with fields suited to service billing such as service group and billing model.
Does Billify do inventory?
No. There are no stock quantities in Billify.
Does it support multiple companies?
Billify works in a company context with its own profile, tax settings and financial year.
Do I need other QGenx products?
No. Billify stands alone.
What is the difference between a draft and a confirmed invoice?
A draft can be edited or discarded. Confirming allocates the invoice number and fixes the document.
How does GST work in Billify?
The invoice carries a GST breakdown, rounding is applied, and tax settings are configured in a tax master. Reports cover GST and HSN.
Can I copy an old invoice?
Yes. Copying creates a new draft with the same lines and terms and resets the document-level details.
QGenx demo
See Billify on your own workflow.
Tell us about your current workflow, look at the product closest to the problem, and choose a 30-minute slot. A working walkthrough, not a slide deck.
- 30 minutes
- Your workflow, not ours
- No obligation