01
Barcode checkout
Scan each item against the store catalogue at the counter. Price and tax come from the catalogue, so the cashier is never typing amounts, and every line is recorded against the bill it belongs to.
POS · Multi-Store Cloud POS
Qgenx POS - Multi-Store Cloud POS Software
Fast barcode billing, one offer logic for every store.
POS runs the counter, receives merchandise by barcode and box, and gives head office one view of sales across stores. Offers, returns and loyalty all follow rules you set once.
Standalone · GST-aware where relevant · Pilot before rollout
01 · Scan
02 · Apply offers
03 · Take payment
04 · Print receipt
05 · Review sales
Items3
Subtotal₹3,197
Tax₹152
StatusScanned
3Items
- 09:04Cotton Shirt · M₹899
- 10:16Denim Jacket · L₹1,299
- 11:28Leather Belt · 34₹999
Scanned · illustrative
Items3
Offers−₹319
Payable₹2,878
StatusOffers applied
3Items
- 09:042 for ₹1,999 on shirts−₹199
- 10:16Coupon WELCOME−₹120
- 11:28Belt · no offer₹0
Offers applied · illustrative
Payable₹2,878
Paid₹2,878
Balance₹0
StatusPaid
₹2,878Payable
- 09:04Cash₹1,000
- 10:16UPI₹1,878
- 11:28Customer98•••• 1042
Paid · illustrative
Net₹2,726
Tax₹152
Points+28
StatusReceipt ready
₹2,726Net
- 09:04Receipt printedDone
- 10:16Loyalty updatedDone
- 11:28Return windowLinked to invoice
Receipt ready · illustrative
Stores12
Bills1,284
Returns31
StatusIllustrative figures
12Stores
- 09:04Store 04 · Indiranagar₹4.2L
- 10:16Store 07 · Whitefield₹3.6L
- 11:28Store 11 · Jayanagar₹3.1L
Illustrative figures · illustrative
Capabilities
What POS does today.
Each capability is traced to the working product. The panel on the right shows a real label from the screen where it appears.
02
Measured quantities
Sell loose and weighed items by the quantity that was actually measured. Weight or length is entered at the counter, so the bill shows the real amount rather than a rounded guess.
03
Configured promotions
Head office sets offers once and assigns them to the stores that need them. The bill calculates every eligible offer automatically, so the same promotion is applied the same way at each counter.
04
Coupons
A coupon can be applied while billing and taken off again if the customer changes their mind, before payment is recorded. The bill recalculates, so the receipt always matches what the customer pays.
05
Payments and printable receipts
Each bill records how it was paid, and a receipt with tax calculated prints from the same bill. POS records payments; it does not process card or UPI transactions itself.
06
Returns against the original invoice
A customer return is linked to the invoice it came from. The credit it creates can be used on a later bill, so every return can be traced from the original sale to the final credit.
07
Phone-based loyalty
Identify a customer by phone number and keep a points balance across visits. Purchases and points sit together, so repeat customers are recognised at the counter without loyalty cards.
08
Goods receiving by barcode and box
Head office prepares the delivery data, and the store scans each box and product against it. Anything that does not match the delivery shows at receiving, not weeks later in a dispute.
09
Supplier return documents
Merchandise sent back to a supplier is recorded as its own outward document, separate from sales. The movement stays traceable, so stock and paperwork remain in step.
10
Stock availability from transactions
Store availability is computed from opening stock and every recorded movement: receiving, sales, returns and supplier returns. Nothing is typed in, so the figure follows what actually happened.
11
Stock-count sessions
A counting session records the quantities scanned for a store. Counts are kept as observations; posting a count into opening stock automatically is not offered yet.
12
Head-office sales views
Head office reads store sales summaries and the Sales Abstract, with goods-movement reports and customer purchase and points views, across every store in one place.
The business problem
POS removes these problems.
Three operating problems this product is built for. Each one is answered by a capability on this page.
01 POS
Billing is slow and offers are applied inconsistently across stores
Barcode checkout with centrally configured promotions and coupons.
02 POS
Stores receive merchandise that does not match what was sent
Goods are received by barcode and box against head-office delivery data.
03 POS
Customers expect returns and credit to be simple
Returns are linked to the original invoice, and the credit can be reused.
The workflow
From first step to finished record.
Five steps, in the order the work happens.
- 01Scan
The cashier scans the barcode. Item, price and tax come from the store’s merchandise catalogue. Loose items take a measured quantity.
- 02Apply offers
Offers set up by head office are calculated automatically. A coupon can be added, or taken off again, before the customer pays.
- 03Take payment
Record how the bill was paid. The sale is saved against the store, the day and the cashier, and the customer’s phone number if given.
- 04Print receipt
A tax-calculated receipt is produced to print. If the customer gave a phone number, their loyalty points are updated.
- 05Review sales
Head office reads store sales summaries and the Sales Abstract. Goods movement and customer purchase views sit alongside.
Items3
Subtotal₹3,197
Tax₹152
StatusScanned
3Items
- 09:04Cotton Shirt · M₹899
- 10:16Denim Jacket · L₹1,299
- 11:28Leather Belt · 34₹999
Scanned · illustrative
Items3
Offers−₹319
Payable₹2,878
StatusOffers applied
3Items
- 09:042 for ₹1,999 on shirts−₹199
- 10:16Coupon WELCOME−₹120
- 11:28Belt · no offer₹0
Offers applied · illustrative
Payable₹2,878
Paid₹2,878
Balance₹0
StatusPaid
₹2,878Payable
- 09:04Cash₹1,000
- 10:16UPI₹1,878
- 11:28Customer98•••• 1042
Paid · illustrative
Net₹2,726
Tax₹152
Points+28
StatusReceipt ready
₹2,726Net
- 09:04Receipt printedDone
- 10:16Loyalty updatedDone
- 11:28Return windowLinked to invoice
Receipt ready · illustrative
Stores12
Bills1,284
Returns31
StatusIllustrative figures
12Stores
- 09:04Store 04 · Indiranagar₹4.2L
- 10:16Store 07 · Whitefield₹3.6L
- 11:28Store 11 · Jayanagar₹3.1L
Illustrative figures · illustrative
Who it is for
Five roles, what changes for each.
Each role has its own job in the product and a clear gain from it.
Cashier
Scans, applies offers, takes payment and prints the receipt.
Fewer keyed amounts, faster queues.Store manager
Receives merchandise by box and checks shortages.
A receipt for every delivery.Returns desk
Links returns to the original invoice and issues credit.
Credit that can be reused, with a trail.Loyalty team
Looks up customers by phone and reviews points.
Repeat customers recognised at the counter.Head-office analyst
Reads store sales summaries and the Sales Abstract.
Store comparisons without chasing figures.Good to know
What we do not claim
We do not position POS as an offline billing system, a payment processor, a tax-filing tool or an AI assistant. Held carts and the final posting of physical counts are not offered while their known defects are fixed.
We would rather you hear this in the first conversation than find it later.
Typical first pilot
One team, one location, one month
- Cashiers trained at the counter, not in a classroom
- Goods received by barcode against a real delivery
- Daily check of receipts, returns and totals
- Changes made while the scope is still small
Scenarios
POS in practice.
Seven situations this product is built for.
The same offer at every counter
Offers were being keyed differently by each cashier. With one promotion set at head office, the bill calculates the offer and the cashier only scans.
- One offer definition
- Fewer manual discounts
- Cleaner day-end totals
Loose items without guesswork
Fruit, grain and cloth were billed by estimate. Measured quantities let the cashier enter the actual weight or length.
- Actual quantity on the bill
- Fewer price disputes
- Receipt matches the basket
Returns that find their invoice
Returns used to start from memory. Linking the return to the original invoice kept the history and let the credit be used again.
- Return tied to its invoice
- Reusable store credit
- Clear audit trail
Regulars recognised by phone number
Repeat customers were anonymous at the counter. A phone number now brings up their points balance and purchase history.
- Points on every visit
- Customer purchase view
- No loyalty cards to carry
A delivery checked on arrival
Stores used to receive boxes on trust. Scanning boxes against the prepared delivery shows what arrived and what did not.
- Box and product scan
- Visible shortfalls
- Record for the supplier call
One morning view of all stores
Store sales were collected by message. The Sales Abstract and summaries now sit in one place for the whole team.
- Store-wise sales
- Goods-movement reports
- No chasing for figures
Returns that close the same day
Exchanges and returns were reconciled by hand each evening. Returns linked to the original invoice give the cashier and the manager the same record.
- Linked returns
- Credit on a later bill
- Same record for both
Where it fits
Six industries that use it.
Retail ChainsBilling is slow and offers are applied inconsistently across storesSupermarkets & GroceryLoose and weighed items slow the counterCosmetics & LifestyleRepeat customers are not recognised at the counterSupermarkets & GroceryMeasured quantities at the counter.Cosmetics & LifestylePhone-based loyalty for repeat buyers.FMCG & DistributionStore receiving checked by box.
POS questions
Quick answers.
One open at a time. The full list has 35 questions.
What is POS?
POS is QGenx’s retail billing system. It handles barcode checkout, promotions, returns and loyalty at the counter, goods receiving in the store, and sales reporting for head office.
Who is POS built for?
Retail stores and multi-store chains that bill by barcode and want counters, receiving and reporting connected. It suits apparel, footwear, lifestyle, supermarkets and similar formats.
Do I need to run many stores to use it?
No. A single store can start with the counter workflow. The company-and-store structure is there when you grow.
Can POS handle several stores and brands?
Yes. Companies, stores, employees and users are managed in one shared application with head-office views across stores. We do not claim every brand is a separate legal tenant.
Is POS a full accounting system?
No. It records sales, tax on receipts, returns and stock movement. It is not a general ledger or tax-filing tool.
Does POS work without internet?
Offline billing is not part of the current offer. Ask us in a demo about your connectivity and we will say plainly whether it fits.
How is POS different from a generic billing app?
It connects the counter to merchandise receiving, supplier returns, stock availability and head-office reports in the same system, instead of billing alone.
How does barcode checkout work?
The cashier scans an item, and its price and tax come from the store catalogue. The bill builds up as items are scanned.
Can I sell by weight or length?
Yes. Measured quantities are supported for loose items.
How are promotions applied?
Promotions are configured by head office. The bill calculates eligible offers automatically, and offers can be assigned to chosen stores.
QGenx demo
See POS on your own workflow.
Tell us about your current workflow, look at the product closest to the problem, and choose a 30-minute slot. A working walkthrough, not a slide deck.
- 30 minutes
- Your workflow, not ours
- No obligation