QR code identifier
Scan the QR code on the asset and the capture record opens for completion. Codes are generated with a company and location prefix, so the identifier shows where the asset was captured.
Assetify · Asset Management
Qgenx Assetify - Enterprise Asset Management Software
Every asset scanned, photographed and given an owner.
Assetify builds an asset register from guided capture: a QR-based and barcode-based identifier for every asset, template fields, up to six photographs and a named owner, searchable afterwards with the ownership history kept.
Standalone · GST-aware where relevant · Pilot before rollout
01 · Scan
02 · Fill the template
03 · Add photos
04 · Assign the owner
05 · Review the register
CodeICU-0042
LocationBlock B
TemplateMedical
StatusGuided capture
ICU-0042Code
- 09:04QR or barcodeScanned
- 10:16TemplateMedical equipment
- 11:28LocationBlock B · ICU
Guided capture · illustrative
Required6
Filled6
Photos0
StatusTemplate fields
6Required
- 09:04NameInfusion pump
- 10:16Make · ModelEntered
- 11:28ConditionGood
Template fields · illustrative
Photos4
Max6
SavedYes
StatusPhoto-backed
4Photos
- 09:04Front viewAdded
- 10:16Label close-upAdded
- 11:28Serial plateAdded
Photo-backed · illustrative
Owner typeDepartment
OwnerICU
History1
StatusWith history
DepartmentOwner type
- 09:04Dept · ICUCurrent
- 10:16Assigned byCapture user
- 11:28DateToday
With history · illustrative
Assets312
Photos98%
Owned100%
StatusIllustrative figures
312Assets
- 09:04ICU-0042 · Infusion pumpDept · ICU
- 10:16ICU-0043 · MonitorDept · ICU
- 11:28OT-0011 · LightDept · OT
Illustrative figures · illustrative
Identification
QR-based and barcode-based identifiers.
Every asset gets an identifier at capture. The label links the physical asset to its photographs, template values, owner and history.
Barcode identifier
Where an asset already carries a barcode, scan it instead. The barcode is held on the same record as the photographs and owner, so each asset has one record.
Capabilities
What Assetify does today.
Each capability is traced to the working product. The panel on the right shows a real label from the screen where it appears.
01
Guided asset capture
Scan the QR code or barcode of an asset, then complete the template you configured for that kind of asset. Capture is guided, so each record carries the same fields every time.
02
Automatic asset codes
Codes are generated with a company and location prefix, so nobody invents identifiers by hand. The prefix shows where the asset was captured, and the code stays with the record.
03
Photo-backed records
Attach one to six photographs to every asset, such as a front view, a label close-up or a serial plate. Photos are saved with the field values and the owner record.
04
Searchable register
Find any asset by its details and open its detail view, which shows the template values, the photographs and the current owner in one screen.
05
Record updates
Update an asset’s details after capture, as its condition or location details change, so the register stays current without capturing the asset again.
06
Ownership and history
Assign each asset to a Company, Department or Doctor. Every change of owner is kept in the history, so you can see who held the asset and when.
07
Configurable templates
Decide which fields each kind of asset needs. A medical device and an office chair can carry different fields, and the template enforces the fields you mark as required.
08
Controlled master lists
Dropdown values come from master lists that administrators control, so every capture uses the same wording for makes, conditions and categories across all locations.
09
Entity directories
Keep departments, doctors and other owners in directories you maintain. Owners are chosen from these directories, so ownership records use consistent names.
10
Company and location setup
Set up companies and locations, then assign each user a location. We recommend a location for every user, because some read paths are not yet strictly limited by location.
11
Role-aware dashboard
The dashboard shows capture and ownership coverage for the role viewing it, so supervisors see how far each location has progressed without a phone call.
12
Reports, downloads and notifications
Download operational reports as CSV and receive in-app notifications. Roles and per-user permission overrides decide who can see which report and notification.
The business problem
Assetify removes these problems.
Three operating problems this product is built for. Each one is answered by a capability on this page.
01 Assetify
Nobody is sure which department owns equipment
Ownership by Company, Department or Doctor, with a full history.
02 Assetify
Asset lists are paper or photo-less
QR or barcode capture with one to six photographs per asset.
03 Assetify
Capture rules differ by location
Configurable templates and master lists for every location.
The workflow
From first step to finished record.
Five steps, in the order the work happens.
- 01Scan
The capture user scans the asset’s QR code or barcode. The asset code and location prefix are generated automatically.
- 02Fill the template
Required fields come from the template the administrator set up. Dropdowns draw from controlled lists.
- 03Add photos
Attach one to six photographs. The asset is saved together with its field values, owner record and photo details.
- 04Assign the owner
Choose Company, Department or Doctor. The first ownership record is created, and later changes are kept as history.
- 05Review the register
Search the register, open an asset, check capture coverage on the dashboard and download CSV reports.
CodeICU-0042
LocationBlock B
TemplateMedical
StatusGuided capture
ICU-0042Code
- 09:04QR or barcodeScanned
- 10:16TemplateMedical equipment
- 11:28LocationBlock B · ICU
Guided capture · illustrative
Required6
Filled6
Photos0
StatusTemplate fields
6Required
- 09:04NameInfusion pump
- 10:16Make · ModelEntered
- 11:28ConditionGood
Template fields · illustrative
Photos4
Max6
SavedYes
StatusPhoto-backed
4Photos
- 09:04Front viewAdded
- 10:16Label close-upAdded
- 11:28Serial plateAdded
Photo-backed · illustrative
Owner typeDepartment
OwnerICU
History1
StatusWith history
DepartmentOwner type
- 09:04Dept · ICUCurrent
- 10:16Assigned byCapture user
- 11:28DateToday
With history · illustrative
Assets312
Photos98%
Owned100%
StatusIllustrative figures
312Assets
- 09:04ICU-0042 · Infusion pumpDept · ICU
- 10:16ICU-0043 · MonitorDept · ICU
- 11:28OT-0011 · LightDept · OT
Illustrative figures · illustrative
Who it is for
Five roles, what changes for each.
Each role has its own job in the product and a clear gain from it.
Field capture staff
Scans, fills the template and adds photos.
Assets registered where they sit.Department manager
Reviews the register for their area.
Owners known for every asset.Auditor
Checks capture coverage and exports CSV.
Evidence for a review.Administrator
Sets templates, lists and roles.
Capture the same way everywhere.Location head
Assigns users to a site.
Users see only their location.Good to know
What we do not claim
Assetify is a physical register, not a maintenance, procurement, depreciation or accounting platform. We do not guarantee airtight location isolation yet.
We would rather you hear this in the first conversation than find it later.
Typical first pilot
One team, one location, one month
- Capture users trained on the device they will carry
- A real day of captures reviewed
- Templates adjusted
- Dashboard checked for coverage
Scenarios
Assetify in practice.
Seven situations this product is built for.
A register with faces
Equipment lists had no photos. Capture now needs one to six photographs with every record.
- Photo-backed
- Searchable
- Easy to verify
Who owns this?
Equipment moved between departments without a record. Ownership history keeps every change.
- Current owner
- Change history
- Department view
Fields that fit the asset
One form for every asset meant empty fields. Templates give each asset type the fields it needs.
- Configurable templates
- Required fields
- Controlled lists
Capture coverage at a glance
Progress was a phone call. The dashboard shows capture and ownership coverage for the viewer’s role.
- Role-aware dashboard
- Coverage
- CSV reports
One user, one location
Capture staff saw every site. Each user is assigned a location, and that assignment is the basis for who captures where.
- Location assignment
- Roles
- Permission overrides
Codes that are not invented
Tags were numbered by hand. Codes are generated with a company and location prefix.
- Automatic codes
- Prefix by location
- No duplicates by hand
Assets captured the same way everywhere
Every capture follows the template your team agreed, so records from different locations can be compared side by side.
- Shared template
- Photo-backed records
- Comparable records
Assetify questions
Quick answers.
One open at a time. The full list has 35 questions.
What is Assetify?
Assetify is QGenx’s physical-asset register. Each asset gets a QR-based and barcode-based identifier, with photographs and a named owner.
Who is Assetify for?
Hospitals and other site-based organisations that need an asset register with ownership. It also suits any team with physical assets.
Where should we start with Assetify?
Start with one location as a pilot, then add the rest.
Does Assetify handle maintenance or depreciation?
No. It is a register and ownership record, not a maintenance, procurement or accounting system.
Can a doctor be an owner?
Yes. Company, Department and Doctor are supported owner types, and doctors need not be application users.
Does it track assets in real time?
No. It records captures and ownership changes; it does not track location live.
Does it work on phones?
It is browser-based, so capture works from a device with a browser. We confirm hardware in the demo.
How does capture work?
Scan the QR code or barcode, complete the template, add photographs and assign an owner. All are saved together.
How many photos can I attach?
One to six per asset.
How are asset codes made?
They are generated automatically with a company and location prefix.
QGenx demo
See Assetify on your own workflow.
Tell us about your current workflow, look at the product closest to the problem, and choose a 30-minute slot. A working walkthrough, not a slide deck.
- 30 minutes
- Your workflow, not ours
- No obligation