01
Product catalogue and bulk upload
Search products by variant and correct them in one place. Bulk uploads are validated before anything is imported, so a bad row is caught before it reaches the catalogue.
Stockify · Warehouse Management
Qgenx Stockify - Warehouse Management Software
Know what arrived, what is promised, and what to pick.
Stockify connects purchase receiving, customer bookings, stock holds and approved pick preparation. It keeps each step apart so a booking is never mistaken for an approved sale.
Standalone · GST-aware where relevant · Pilot before rollout
01 · Approve the PO
02 · Receive by box
03 · Reconcile
04 · Book and hold
05 · Approve and pick
Lines24
Units480
StatusApproved
StatusApproval gate
24Lines
- 09:04PO-2291 · Supplier AApproved
- 10:16PO-2292 · Supplier BAwaiting
- 11:28PO-2293 · Supplier AAwaiting
Approval gate · illustrative
Boxes18
Scanned412
Open68
StatusBox-wise capture
18Boxes
- 09:04Box 07 · 24 unitsMatched
- 10:16Box 11 · 20 unitsShort 2
- 11:28Box 12 · 24 unitsMatched
Box-wise capture · illustrative
Ordered480
Received476
Short4
StatusShort and excess
480Ordered
- 09:04Style KS-2041 · M−2
- 10:16Style KS-2041 · L−2
- 11:28Excess lines0
Short and excess · illustrative
Booked300
Held120
Free180
StatusStock-aware
300Booked
- 09:04SO-1 · partial100
- 10:16Proforma P-7 · held120
- 11:28Remaining80
Stock-aware · illustrative
Lines6
Units100
StageApproved
StatusPick preparation
6Lines
- 09:04Shelf A-03 · KS-2041 M24
- 10:16Shelf A-04 · KS-2041 L30
- 11:28Shelf B-01 · KS-2055 M46
Pick preparation · illustrative
Capabilities
What Stockify does today.
Each capability is traced to the working product. The panel on the right shows a real label from the screen where it appears.
02
Purchase upload and register
Purchase orders come in from a file and are kept in a purchase register. Every purchase has its own record, so receiving always starts from a known document.
03
Purchase approval gate
A purchase must be approved before anyone can receive against it. Goods that arrive early wait in the queue, and the approval is recorded against the purchase.
04
Box-wise barcode receiving
Open an approved purchase and capture products box by box with a scanner. Each box is recorded against the receipt, so the warehouse knows what arrived, box by box.
05
Shortage and excess reconciliation
Short and excess quantities are recorded against the purchase they belong to and carried into the inward report. The PO-versus-received comparison stays in one place.
06
Availability and shelf ledger
See availability by product and by the shelf location recorded for it. Held stock is kept separate from free stock, so promised quantities are never counted twice.
07
Manual and bulk order booking
Create a customer booking one at a time, or upload many at once. Customer-based pricing applies when the booking is created, and each booking checks the stock position first.
08
Direct and partial sales orders
Turn one booking into one sales order, or into several partial orders as stock allows. Each partial order follows its own approval, so a split delivery never promises the same stock twice.
09
Proforma with its own stock hold
Prepare a proforma that holds its own stock without confirming the sale. The customer gets a quote, the stock stays reserved for it, and the hold is converted or released later.
10
Full-remainder reservation
Reserve everything left on a booking in one deliberate action. The reservation can later be converted into sales orders or released, so promised stock always stays visible.
11
Sales-order approval
Approval is a separate queue, so booking and approval stay distinct steps. Nothing reaches the warehouse until someone has approved the sales order it came from.
12
Pick slips and progress tracker
Approved orders produce pick slips that reference the recorded shelf locations. A progress tracker shows the recorded stage of every document, so the team knows what is waiting.
The business problem
Stockify removes these problems.
Three operating problems this product is built for. Each one is answered by a capability on this page.
01 Stockify
Receiving short or excess goes unnoticed
Box-wise receiving with shortage and excess recorded against the purchase.
02 Stockify
Purchases are received without an approval step
A purchase must be approved before anyone receives against it.
03 Stockify
Customers want price quotes and stock held
Proforma documents hold their own stock without confirming the sale.
The workflow
From first step to finished record.
Five steps, in the order the work happens.
- 01Approve the PO
A purchase order is uploaded and sits in the register. Receiving cannot start until someone approves it.
- 02Receive by box
The operator opens the approved purchase and scans products box by box. Each box is recorded against the receipt.
- 03Reconcile
Shortages and excess are recorded against the purchase. Inward reports keep the PO-versus-received comparison.
- 04Book and hold
Bookings are created manually or in bulk. A booking can become partial sales orders, a proforma with its own hold, or a full reservation.
- 05Approve and pick
Sales orders go through their own approval queue. Approved work produces pick instructions from recorded shelf locations.
Lines24
Units480
StatusApproved
StatusApproval gate
24Lines
- 09:04PO-2291 · Supplier AApproved
- 10:16PO-2292 · Supplier BAwaiting
- 11:28PO-2293 · Supplier AAwaiting
Approval gate · illustrative
Boxes18
Scanned412
Open68
StatusBox-wise capture
18Boxes
- 09:04Box 07 · 24 unitsMatched
- 10:16Box 11 · 20 unitsShort 2
- 11:28Box 12 · 24 unitsMatched
Box-wise capture · illustrative
Ordered480
Received476
Short4
StatusShort and excess
480Ordered
- 09:04Style KS-2041 · M−2
- 10:16Style KS-2041 · L−2
- 11:28Excess lines0
Short and excess · illustrative
Booked300
Held120
Free180
StatusStock-aware
300Booked
- 09:04SO-1 · partial100
- 10:16Proforma P-7 · held120
- 11:28Remaining80
Stock-aware · illustrative
Lines6
Units100
StageApproved
StatusPick preparation
6Lines
- 09:04Shelf A-03 · KS-2041 M24
- 10:16Shelf A-04 · KS-2041 L30
- 11:28Shelf B-01 · KS-2055 M46
Pick preparation · illustrative
Who it is for
Five roles, what changes for each.
Each role has its own job in the product and a clear gain from it.
Receiving operator
Scans boxes against an approved purchase.
Short and excess recorded at the dock.Sales-order desk
Books customers and splits them into sales orders.
Promises that match free stock.Approver
Approves purchases and sales orders in their own queues.
Nothing moves without a named approval.Picker
Works from shelf-referenced pick slips.
Less walking, fewer wrong picks.Warehouse manager
Reads inward reports and the stage tracker.
One view of what is pending.Good to know
What we do not claim
Putaway, packing and packed-quantity invoicing are not presented as finished. Physical counts record observations and do not adjust stock automatically. Stockify is not an accounting ERP.
We would rather you hear this in the first conversation than find it later.
Typical first pilot
One team, one location, one month
- One approved purchase received box by box
- A booking split into partial sales orders
- Daily comparison of PO and receipt
- Adjust rules before widening
Scenarios
Stockify in practice.
Seven situations this product is built for.
Nothing received unapproved
Goods used to be received first and questioned later. The approval gate means the purchase is cleared before the first box is scanned.
- Approval before receiving
- Fewer disputed deliveries
- Clear owner for each PO
Shortages with a paper trail
A short carton was a phone call. Now short and excess are recorded against the purchase and carried into the inward report.
- Per-PO shortage record
- Report for the supplier
- No lost notes
One booking, three deliveries
A large customer order shipped in parts. Partial sales orders let each delivery follow its own approval.
- Split from one booking
- Remaining quantity visible
- No double promising
Quotes that hold stock
Sales promised stock for quotes with no record. A proforma now holds its own stock until it is converted or released.
- Dedicated hold
- Convert or release
- Free stock stays honest
Pickers follow the shelf
Pick lists were a name and a hope. Pick instructions now carry the recorded shelf locations.
- Shelf-referenced picks
- Less walking back
- Printed pick slips
Where is this order?
Status was asked over chat. The tracker shows each document’s recorded stage in one place.
- Stage tracker
- XLSX exports
- Fewer status calls
Picks start from approvals
Pick slips are produced only from approved sales orders, so the floor never works from a booking that is still waiting.
- Approved orders only
- Printed pick slips
- Shelf references
Where it fits
Six industries that use it.
FMCG & DistributionBulk bookings arrive faster than stock can be checkedWholesale & TradingCustomers want price quotes and stock heldWarehousing & FulfilmentPurchases are received without an approval stepWholesale & TradingProforma holds for quotes.Fashion, Apparel & FootwearPurchases checked before receiving.Ecommerce & Marketplace SellersSales orders split for partial dispatch.
Stockify questions
Quick answers.
One open at a time. The full list has 35 questions.
What is Stockify?
Stockify is QGenx’s warehouse and order-operations system: purchase receiving, customer bookings, stock holds, sales-order approval and pick preparation.
Who should use Stockify?
Distributors, wholesalers, brands with their own warehouse and fulfilment teams that receive by barcode and commit stock to customers before dispatch.
Is Stockify a full ERP?
No. It does not replace accounting. It focuses on receiving, booking, holds, approval and picking.
What does “stock-aware” booking mean?
Bookings and sales orders are created with the stock position in view, and holds and reservations keep promised quantities separate from free stock.
Does it replace my accounting software?
No. Stockify handles warehouse and order operations only.
Does it support multiple warehouses?
Yes. Warehouse and storage-location setup is part of the product.
How is it different from a stock spreadsheet?
Receiving, approvals, holds and picks are recorded steps with owners, not cells anyone can overwrite.
How does purchase approval work?
A purchase uploaded from a file must be approved before it appears in the receiving queue.
How does box-wise receiving work?
The operator opens an approved purchase and scans products box by box. Each box is recorded against the receipt.
What happens when quantities do not match?
Shortage and excess are recorded against the purchase and shown in inward reconciliation reports.
QGenx demo
See Stockify on your own workflow.
Tell us about your current workflow, look at the product closest to the problem, and choose a 30-minute slot. A working walkthrough, not a slide deck.
- 30 minutes
- Your workflow, not ours
- No obligation