Manual matching eats month-end
Staff spend 3 to 5 days per month cross-matching POS, bank statements and payment gateway settlements.
Reconciliation as a Service
Every number verified. Every month. Without the manhours.
QGenx Technologies Pvt. Ltd. takes the most error-prone process off your finance team's plate. We deliver clean, exception-flagged, audit-ready reconciliations on a fixed schedule. Stop chasing discrepancies and start closing your books with absolute confidence.
Cleaner books, faster closes and every exception visible.
I.Challenge / Reconciliation bottlenecks001 / 011
The Challenge
What this service removes from your team's plate.
In any high-volume transaction business, financial reconciliation is a silent, creeping nightmare. QGenx developed Reconciliation as a Service to permanently stop financial leakage. We act as your outsourced, technology-enabled reconciliation desk. Our managed service ingests data from all your disparate financial endpoints and runs them through our high-speed, rules-based matching engine. We automatically match the 95% of transactions that are perfectly aligned, then categorize and flag every discrepancy in a clear, actionable Exception Dashboard. We deliver audit-ready reconciliation packages on a fixed, predictable schedule every month.
Close gets delayed
Discrepancies surface late in the quarter and no one knows where to start resolving them.
Losses stay hidden
Gateway shortfalls, duplicate entries and shrinkage can go undetected for months without systematic checks.
II.Managed delivery / Service capabilities002 / 011
What QGenx Delivers
Managed service capabilities built for measurable business outcomes.
The service combines practical execution, clear ownership and search-ready business documentation so buyers, internal teams and decision-makers can understand the value quickly.
Payment Gateway & Bank Reconciliation
Automated matching of e-commerce/POS sales reports against gateway settlement reports. Verification of commission charges against contracted rates and exact matching of net payouts to bank deposits.
Accounts Payable 3-Way Matching
Automated comparison of Purchase Orders vs. Goods Receipt Notes vs. Vendor Invoices. Instant flagging of quantity shortfalls, rate mismatches and duplicate invoice payments.
COD & Logistics Reconciliation
Matching shipped orders against 3PL delivery status reports. Reconciling successful deliveries against courier remittance files and flagging missing COD remittances.
Automated Exception Dashboarding
Visual dashboard highlighting total rupees at risk. Categorization by error type (Missing GRN, Rate Mismatch, Tax Error) with ageing reports for unresolved discrepancies.
Vendor Credit Note Tracking
Logging of requested credit notes based on flagged PO/GRN mismatches. Tracking expected vs. received credit notes with alerts to adjust future vendor payments until credit is realized.
Custom Tolerance Rule Configuration
Setting acceptable variance limits (e.g., automatically accept matches with under ₹5 rounding differences). Configuring different tolerance rules for different vendor categories or gateways.
III.Workflow / Delivery loop003 / 011
How It Works
From brief to managed delivery.
A structured QGenx service workflow keeps ownership, timelines, review cycles and final delivery clear from the first conversation.
01
Discovery & Mapping
Understand sources, business rules, matching logic, tolerances and reporting cycles.
02
Automated Pull
Ingest transaction data from POS, bank, gateways, marketplaces, ERP or uploaded files.
03
Match & Flag
Run reconciliation logic, match records and classify discrepancies by root cause.
04
Review Exceptions
Prioritise unresolved variances, duplicate entries, timing differences and genuine loss cases.
05
Deliver & Resolve
Send verified reports with audit trails and support the closure of complex discrepancies.
06
Feedback & Improve
Continuous refinement based on outcomes and client input.
IV.Buyer fit / Service fit004 / 011
Service Fit
Built for the teams that benefit most.
These are the common business teams and operating situations where Reconciliation as a Service creates the fastest impact.
Multi-Location Retail Chains
High-volume POS transactions, inter-store transfers and daily payment settlements across stores.
E-commerce & D2C Brands
Marketplace payouts, COD remittances, return credits and payment gateway settlements.
Finance Teams Under Pressure
Teams that need accurate books faster without adding reconciliation headcount.
CFOs and Scaling Founders
Businesses where financial accuracy must keep pace with transaction volume.
Accounts Payable & Receivable Teams
Finance teams reconciling invoices, gateways, banks, POS files, marketplaces and internal ledgers on fixed daily or monthly schedules.
Audit-Ready Finance Teams
Businesses that need clean reconciliation documentation, exception history and root-cause notes before audit queries arrive.
V.Packages / Engagement scope005 / 011
Engagement Options
Choose the service depth that matches your operating rhythm.
Packages are written as service scopes, so QGenx can align delivery to your volume, systems, turnaround requirements and monthly operating cadence.
Starter
Up to 5,000 transactions per month, 1 data source, monthly bank and POS reconciliation, exception flagging and email support.
Growth
Up to 25,000 transactions per month, 3 data sources, gateway and marketplace reconciliation, weekly delivery, dashboard and dedicated contact.
Enterprise
Unlimited transactions and data sources, daily reconciliation runs, custom rules, audit documentation and named analyst.
VI.Comparison / Managed vs manual006 / 011
Why QGenx
QGenx Reconciliation Service vs Manual Reconciliation.
| Area | QGenx Reconciliation Service | Manual Reconciliation |
|---|---|---|
| Speed | Runs on a fixed schedule with exception output. | Finance teams match line items manually. |
| Visibility | Every exception is classified and tracked. | Issues sit in raw spreadsheets. |
| Audit | Documentation is prepared with every run. | Audit trails are recreated later. |
| Loss Detection | Recurring shortfalls and shrinkage patterns are surfaced. | Small losses may stay hidden for months. |
VII.Edge / Why QGenx007 / 011
Competitive Edge
Why teams choose QGenx for managed service delivery.
Built for High-Volume Businesses
Purpose-built for multi-store retail chains, D2C e-commerce brands and B2B distributors processing thousands of transactions monthly across multiple endpoints.
Managed Service, Not Just Software
We do not sell you reconciliation software; we own the entire output. Our team runs the engine and hands you verified results without operational headache.
Slash Close from Weeks to Days
Automate the 95% that matches and focus only on the 5% of flagged exceptions. Slash month-end close from 11 days to 4 days with 100% confidence.
100% Exception Visibility
We do not overwhelm you with data; we show you exactly what is broken. Every discrepancy is categorized with the exact rupee amount at risk.
Prevent Revenue Leakage
Stop losing 1-2% of revenue to undetected gateway fees, missing COD remittances and duplicate vendor payments. Turn acceptable losses into recovered cash.
Audit-Ready by Default
Every reconciliation run delivers comprehensive documentation with source files, matching logic and resolution trails so auditors can review faster.
VIII.Customer success / Outcome patterns008 / 011
Proven Outcomes
Past project successes and outcome patterns.
These outcome patterns show how a managed QGenx service can turn recurring operational bottlenecks into reliable business outputs.
Customer Success
Gateway Settlement Match
Reconciled POS and payment gateway settlements to identify recurring shortfalls and delayed settlements.
Customer Success
Marketplace Payout Review
Mapped marketplace payouts, returns and commissions for a D2C brand with high transaction volume.
Customer Success
Retail Month-End Close
Reduced manual matching pressure for a multi-store finance team through scheduled exception reporting.
IX.FAQ / Reconciliation buyer questions009 / 011
FAQs
Frequently asked questions about Reconciliation as a Service.
What is Reconciliation as a Service (RaaS)?
It is a managed financial service where QGenx takes over the tedious process of matching your business data (POS, e-commerce) against your financial data (bank statements, gateways, invoices). We find the mismatches so your team does not have to.
Do we need to buy or install new accounting software?
No. We operate agnostically. You continue using your current ERP (Tally, SAP, Zoho) and POS. We extract the reports, run the reconciliation in our secure engine, and provide the verified results back to you.
How does the 3-Way Match for Accounts Payable work?
We ingest your Purchase Orders, warehouse Goods Receipt Notes (GRNs), and Vendor Invoices. Our system cross-references the quantity and price across all three documents, instantly flagging any attempt to overcharge or bill for undelivered goods.
Can you reconcile multiple payment gateways like Razorpay and PayU?
Yes. We specialize in e-commerce complexity. We ingest payout reports from multiple gateways simultaneously, verify their varied commission structures, and track the exact net settlements into your bank account.
Is our financial data secure?
Absolutely. We use enterprise-grade encryption for data in transit and at rest. We do not require transactional write-access to your bank accounts; we only require read-only statement exports to perform the matching.
What happens when the system finds a mismatch?
Mismatches are quarantined and categorized in your Exception Dashboard. We flag exactly why it failed (e.g., Quantity Short by 5 units). Your team then reviews the dashboard to take business action, like requesting a credit note.
Can you accommodate our specific rounding rules?
Yes. During setup, we configure Custom Tolerance Rules. If your policy is to accept variances of up to ₹2 due to system rounding, the engine will automatically match those without flagging them as exceptions.
How does this speed up our month-end close?
By automating the 95% of transactions that match perfectly, your team no longer spends days staring at spreadsheets. They start Day 1 immediately resolving the 5% of flagged exceptions, slashing the close process from weeks to days.
X.Client trust / Proof console010 / 011
Client Trust
Trusted by business leaders.
XI.Contact / Next action011 / 011
Close every cycle with verified numbers.
Contact QGenx to set up managed reconciliation for POS, bank, gateway, marketplace and ERP data with exception tracking and audit-ready documentation.