QR
QR Asset Tagging
Generate printable QR labels for each asset so any phone scan opens the latest asset record.
Asset Tracker
Know where every asset is, who holds it, and what it is worth.
Replace outdated Excel registers with a QR-based asset system for custody, maintenance, depreciation, disposal and physical verification across every location.
QR Asset TaggingGenerate printable QR labels for each asset so any phone scan opens the lates...
Live
Asset RegistryCapture name, category, make, model, serial number, vendor, invoice number an...
Live
Custody TrackingAssign assets to employees, departments or locations with handover and return...
Live
AMC and Warranty AlertsTrack vendor, contract number, expiry date and service schedule with WhatsApp...
Live
Depreciation EngineCalculate book value using SLM or WDV methods with CA-ready export.
Live
I.Product system / Core capabilities001 / 008
Core Capabilities
A complete asset lifecycle system for SMBs.
From purchase entry to disposal, every asset gets a clear record, custodian, service schedule and audit trail.
REG
Asset Registry
Capture name, category, make, model, serial number, vendor, invoice number and purchase value.
CUS
Custody Tracking
Assign assets to employees, departments or locations with handover and return history.
AMC
AMC and Warranty Alerts
Track vendor, contract number, expiry date and service schedule with WhatsApp reminders.
DEP
Depreciation Engine
Calculate book value using SLM or WDV methods with CA-ready export.
AUD
Physical Audit Workflow
Run QR-based verification with timestamps, scanned status and discrepancy reports.
LOC
Multi-Location Control
View assets across branches, offices, sites, departments and rooms from one dashboard.
DISP
Disposal Workflow
Record sale, scrap, donation or write-off with approval, document upload and audit trail.
DOC
Document Vault
Attach invoices, warranty cards, service reports, insurance papers and disposal certificates.
EXIT
Exit Checklist
Block employee clearance until all assigned assets are scanned back and accepted.
REP
Asset Reports
Export asset register, depreciation schedule, AMC expiry list and missing asset reports.
WA
WhatsApp Alerts
Send service due, custody return, audit and escalation messages to the right owner.
II.Workflow / Asset lifecycle002 / 008
Workflow
How assets stay under control
Each asset moves through a structured, traceable lifecycle.
01
Register Asset
Capture purchase, category, serial and financial details.
02
Print QR Tag
Attach the label to the physical asset.
03
Assign Custody
Record employee, department or location ownership.
04
Track Service
Monitor AMC, warranty and maintenance dates.
05
Run Audit
Scan assets during physical verification.
06
Dispose or Renew
Close the lifecycle with approval and documents.
III.Product modules / Operating layers003 / 008
Operating Layer 1
Asset Registry
Create one canonical record for every item the business owns.
- ✓ Pre-loaded asset categoriesCreate one canonical record for every item the business owns.
- ✓ Purchase and vendor details
- ✓ Invoice and document attachment
Pre-loaded asset categories1.1
Purchase and vendor details1.2
Invoice and document attachment1.3
Employee assignment history2.1
Branch and department tracking2.2
Exit clearance checklist2.3
Operating Layer 2
Custody and Location
Remove confusion about who has what.
- ✓ Employee assignment historyRemove confusion about who has what.
- ✓ Branch and department tracking
- ✓ Exit clearance checklist
Operating Layer 3
Maintenance and AMC
Never miss renewals or service windows.
- ✓ 60, 30 and 7 day alertsNever miss renewals or service windows.
- ✓ Vendor contact details
- ✓ Service history per asset
60, 30 and 7 day alerts3.1
Vendor contact details3.2
Service history per asset3.3
QR physical verification4.1
SLM and WDV depreciation4.2
Disposal approval trail4.3
Operating Layer 4
Audit and Finance
Support operations, compliance and accounting together.
- ✓ QR physical verificationSupport operations, compliance and accounting together.
- ✓ SLM and WDV depreciation
- ✓ Disposal approval trail
IV.Buyer fit / Who it helps004 / 008
Who It Helps
Built for teams that need practical daily control.
Each module is shaped around real operating pain in Indian SMBs, not enterprise complexity.
IT and ITES Companies
Track laptops, peripherals, software licenses and employee custody.
Manufacturing SMBs
Manage machinery, tools, jigs, dies, vehicles and maintenance schedules.
Healthcare and Clinics
Maintain equipment records needed for audits and warranty control.
Schools and Institutes
Verify computers, lab equipment, projectors, furniture and sports assets.
V.Positioning proof / QGenx vs manual005 / 008
Positioning Proof
QGenx vs Manual Operations
Why growing SMBs move from spreadsheets, paper and WhatsApp chaos to a structured QGenx workflow.
| Business Need | QGenx Approach | Manual Approach |
|---|---|---|
| Asset Location | Live custodian and location record | Old Excel sheet or WhatsApp guesswork |
| Audit | Phone-based QR verification | Printed list and manual ticking |
| Maintenance | Scheduled AMC and warranty alerts | Personal calendar reminders |
| Depreciation | Continuously updated book value | March year-end reconstruction |
| Disposal | Approval and document trail | Assets remain on books after scrap or sale |
| Asset Tagging | QR-code or barcode-based asset identification | Stickers or manual serial number lookup |
| Insurance Tracking | Policy expiry, claim history, and insured value per asset | Separate insurance files not linked to assets |
VI.FAQ / Asset buyer questions006 / 008
FAQs
Frequently asked questions about QGenx Asset Tracker.
Eight practical answers for teams moving from manual asset registers to a QR-first asset control workflow.
Can QGenx Asset Tracker work as a separate product?
Yes. QGenx Asset Tracker is a standalone product and can be used without POS, HRM, purchase order or any other QGenx module.
Does it support QR-based physical verification?
Yes. Each asset can be linked to a QR tag so teams can scan, verify, update status and complete audit checks from a phone-based workflow.
Can it track AMC, warranty and service dates?
Yes. AMC, warranty, vendor and service dates can be attached to the asset record so upcoming renewals and maintenance items do not depend on memory.
Can employees or departments be assigned as custodians?
Yes. Assets can be assigned to people, departments, branches or locations with a visible custody trail for handover, transfer and return.
Can finance teams use it for depreciation records?
Yes. The product is designed to maintain depreciation-friendly asset data and export-ready records for finance review without exposing backend logic.
What happens during employee exit or asset return?
The asset record can show what is assigned to the employee, what needs to be returned and which assets are still pending before clearance.
Can documents be stored against each asset?
Yes. Invoices, warranty cards, AMC documents, insurance papers, service reports and disposal certificates can be attached to the asset record.
How does AI help inside Asset Tracker?
AI can help highlight missing audits, expired warranty items, upcoming service dates, high-risk records and assets that need administrative attention.
VII.Customer success / Proof console007 / 008
Customer Success
Trusted by teams that need asset clarity.
VIII.Contact / Next action008 / 008
Ready to make your asset register audit-ready?
Give every asset a QR identity, owner, service schedule and financial record from day one.